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Rules & Regulations

Revised 2015

NAME

The Official name of the society shall be: -   THE HAVANESE CLUB OF GREAT BRITAINdd & Manage Items.

OBJECTIVES

The objectives of the club shall be:

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  1. To promote the interest of the breed and responsible ownership at all levels.

  2. To act as a focal point for both knowledge and education.

  3. To hold breed shows etc. along with social and educational events

MEMBERSHIP (2005)

  1. The annual subscription shall be £8 single and £10 joint (two people living in the same household) £1 junior members (16 years or under). Junior membership applications must be supported by a single or joint subscription. Subscriptions shall be due on 1st Jan every year. Juniors have no voting rights.

  2. No member shall be entitled to enjoy any of the privileges of membership until such subscriptions are fully paid.  No person shall be able to serve as an Officer or Member of the Committee, or to vote on Club matters unless their subscriptions were paid up as at the 31st January, in the current year and for the previous twelve months.

  3. The club must make a list of members and their addresses available for inspection, if so requested, by the members of the Club or by the Kennel Club.

  4. A list of breeders will be held by the Secretary, only members who adhere to the clubs code of ethics and have submitted official KC/BVA eye results to the Clubs Health Officer will be included on the list. A fee of £10 to be paid upon registration of each litter with the Secretary.

  5. A member may be elected to Honorary Life Membership at the AGM on recommendation of the committee, in recognition of outstanding service to the Club. Notice of the proposal to elect an Honorary Life Member shall appear on the Agenda for the AGM. Honorary Life Members shall have all the rights and privileges of membership, but shall not be liable to pay a subscription.   

COMMITTEE & OFFICERS

  1. The day to day management of the club shall be in the hands of a committee consisting of nine members elected, three to retire annually in rotation, if eligible may offer themselves for re-election. The Chairman, Secretary and Treasurer shall hold office for three years and will retire in rotation, if eligible may offer themselves for re-election. A Vice Chairman to be elected annually from within the committee. The President of the Club shall retire annually but will be eligible for re-election. The committee shall appoint Sub-Committee’s if required.

  2. Those Officers and Committee seeking re-election will not be required to obtain a proposer or seconder.

  3. New nominees must be proposed and seconded by fully paid up members of the Club.

  4. The election of Officer and Committee shall take place at the A.G.M by secret ballot.

  5. No person whilst an undischarged bankrupt may serve on the committee of or hold any other office or appointment within a Kennel Club registered Society.

MEETINGS

  1. An A.G.M must be held each year.  Its purpose shall be to receive the current accounts and balance-sheet.  To elect Officers and Committee.  To receive a report on the workings of the previous year.  To appoint an Auditor. To discuss any resolution placed on the Agenda of which 14 days notice must be given in writing to the Secretary.  No business shall be transacted at an   A.G.M. unless notice thereof appears on the Agenda, with the exception of Routine matters which in the opinion of the Chairperson of the meeting shall be dealt with as a matter of urgency.

  2.   A Special General Meeting may be summoned by the Secretary at the request of the Committee, or on the requisition in writing of at least 15 paid up members of the club specifying the business to be transacted.

  3.  Members of the Club must receive not less than 21 days notice of a Special or General Meeting and such notice must be given in writing OR by public notice in the Canine press (Dog World/Ours Dogs).  The minutes of the previous a.g.m. to be included in the Habanero not less than 21 days prior to the meeting.

  4.  The Committee and Officers shall meet at convenient times as and when necessary.  

  5.  The quorate for a General Meeting shall be 15 paid up members personally present and for meetings of the Committee 5 Members personally present of whom 2 should be Officers.

  6.  Committee Members should attend a committee meeting at least once in each year.  At other times an apology will be expected in writing or the member will cease to hold office.

  7. The Committee shall have the power to fill any vacancy, which may occur in the Committee during the year.

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TROPHIES & PROPERTY

                  Any property of the club shall be vested in Officers and Committee for the time being.

FINANCE

  1. The financial year of the club will commence on the 1st January and end on the 31st. December each year.

  2. The Treasurer shall receive all monies, keep a proper record of receipts and payments and submit a properly audited income and expenditure account and balance sheet to members at the A.G.M. of the club.  He/she will keep a banking account in the name of the club and cheques will be signed by any 2 of 3 duly nominated.

  3. Accounts will be certified annually and presented to the members at the Annual General Meeting. Certification of accounts must be carried out by one qualified accountant or two individuals with accountancy experience. Those undertaking the certification must be independent from those who prepared the accounts.

  4. A copy of the annual statement of accounts for the last financial year which must be certified in accordance with the rules of the society be made available on request to members 14 days prior to the AGM. Additionally, the annual statement of accounts will be available for inspection by members at the Annual General Meeting.

RULES & REGULATIONS

  1. The rules of the club may not be altered except at an A.G.M or Special Meeting and such alterations should not be brought into force until the Kennel Club has been advised and given its approval of the alteration.

  2. The Kennel Club shall be the final authority for the interpretation of the rules and regulations of the club in all cases of canine or club matters.

FEDERATION

         This club shall not join any federation of Societies of Clubs.

SUSPENSION & EXPULSION

Any member who shall be suspended under Kennel Club rule A11 and /or disqualified under Kennel Club rule A 42j(8) shall ipso facto cease to be a    member of the club for the duration of the suspension and/or disqualification.  If the conduct of any member shall, in the opinion of the Committee, be injurious or likely to be injurious to the character or interests of the club, the Committee of the Club may, at a meeting, the notice convening which, includes as an object the consideration of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.  Notice of the Special Meeting shall be sent to the accused member giving particulars of the complaint and advising him/her of the place date and hour of the meeting that he/she may attend to offer an explanation.  If at this meeting a resolution to expel is passed by a two thirds majority of members present and voting, his/her name shall be forthwith erased from the list of members and he/she shall thereupon cease for all purposes to be a member of the club, except that he/she may within 2 calendar months from the date of such a meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.

EXPULSION

If the Club expels any member for discreditable conduct in connection with dogs, dog shows, trials or competition, the club must report the matter in writing to The Kennel Club within seven days and supply any particulars required..

DISSOLUTIONS

The club shall not be dissolved unless three-quarters of the members vote for such a dissolution at a General Meeting and confirmed at an Extra-ordinary Meeting, notice thereof shall be given to each member.  In the event of the club ceasing to exist, the profits and assets will be re-distributed, as the members deem fit.

ANNUAL RETURNS

The Officers acknowledge that during the month of January each year, Maintenance of Title Fees will be forwarded to the Kennel Club by the Secretary for continuance of registration and that by 31st July each year, other returns as stipulated in the Kennel Club regulations for the Registration and Maintenance of Title Societies and Municipal Authorities, be forwarded to the Kennel Club.  The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club, which may occur during the year..

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